Staff ID’s In-house Production vs Outsourcing

It is important that every company comes to the realization that identification cards and badges are essential in protecting the business, its assets, and employees. Be it a visitor’s, vendors, or staff ID, they help to identify who is who on the premises. Thus, restricted areas cannot be accessed by unauthorized personnel unless they identify themselves through their staff ID. Even so, owing to the ever-advancing technology, staff ID cards should be synchronized with other security features to improve efficiency. With the use of a microchip, a staff ID can be used for other purposes including opening doors and carry your basic information. That way, it can be easy to identify someone trying to gain access via a stolen identity.

If you are considering printing security badges for your employees, you need to consider whether you will outsource the printing or do it in-house. Read on for additional insight into the pros and cons of each option.

In-house Printing

Having your in-house ID printer comes with numerous advantages. For starters, you don’t have to pay huge amounts and wait for up to two weeks before your ID’s are delivered. With an in-house printer, you can issue ID’s on demand, making it easy and quick to replace lost ID’s or issue new ones.

In-house printing also helps to save money as a result of the significant reduction in the cost per print compared to outsourced production. Considering that an ID printer works in a similar manner to your desktop printer, printing in-house is not only easy but also helps to control the production.


In-house production can be expensive, especially if your organization has a low number of employees.  It’s not cost-effective to invest in a printer and get all the necessary equipment up and running when you have only 50 employees or less.



Whereas outsourcing may not be the best option for most companies, it comes with additional perks and interesting stuff. Most of these ID production companies are run professionally with a separate design department. This ensures that you will get a professional design that is in alignment with the changing security needs.

It’s a cost-effective option for small companies with minimal staff turnover. That is because you will not need to invest in expensive equipment, accessories, and materials. Additionally, your design will be done by the outsourcing company, thus, no need to hire a designer or create a design department. Also, outsourcing allows you to get professional advice on any additional features you may require on the staff badge.


Apart from paying bloated prices for the process, you are likely to incur extra shipping charges and wait for a while before the ID’s are delivered. Therefore, your new employee may have to move around for a week or two without their staff identification cards simply because of the turnaround time involved.


Security should be a top priority for any organization. It affords everyone a conducive working environment. Staff and visitor’s identification cards are an important aspect of keeping the business premises secure. Depending on your card needs, the turnover levels, and the size of your company, it is important to consider the pros and cons before you decide to print your staff ID’s in-house or outsource the process.